Last reviewed 2026-11-09 by YFC Solution delivery team.
Written by Zulqarnain Basher, Founder & CEO · Reviewed by YFC Solution delivery team
EdTech and academy software
EdTech and academy software for the US
Quick answer
We build academy websites, admissions CRM, class scheduling, fee collection and parent communication for tutoring and test-prep companies, weekend and Islamic schools, homeschool programs and online academies in the US. We run online academies ourselves, so the workflows come from daily use. COPPA requires verifiable parental consent before collecting data from children under 13, and FERPA applies when you handle school education records.
US families compare tutoring and test-prep programs across time zones, so booking must show slots in the family's own time zone and send SMS reminders with consent recorded. Families compare programs across time zones, so scheduling, trial booking and automated reminders decide conversion. Fees can be collected through Stripe, Square and PayPal.
Serving clients across the US remotely from our UK and Pakistan teams, with scheduled calls in your time zone. We do not claim a local office.
Who this is for
YFC Solution builds lead-generating websites, CRM platforms and business automation for education and service businesses. We are a fit when you want a scoped remote build — not a rented local address.
Online academies
Teaching across time zones with teachers in several countries.
Tutoring and coaching centres
Running trial classes, rosters and term or monthly fees.
Schools and training providers
Moving admissions, attendance and reporting out of spreadsheets.
Advantages
- One team for website, CRM, automation and marketing, so nothing is lost between suppliers
- Working hours that overlap your day in the US, from teams in the UK and Pakistan
- We run our own education brands on the systems we build, so features are proven in daily use
Limitations
- No office in the US: meetings are remote by default
- We do not provide legal or tax advice; we build to the rules you and your advisers confirm
- We publish no ratings or client counts we cannot verify; ask us for references during scoping
Problems this service addresses
Trial requests go cold
Families enquire on the website or WhatsApp and wait too long for a trial slot.
Scheduling by hand
Teacher availability, time zones and make-up classes are managed in spreadsheets.
Fees chased manually
Staff chase payments one by one instead of reminders linked to Stripe.
No quality view
Managers cannot see class recordings, attendance or teacher performance in one place.
What you receive
Academy website
Course pages, pricing, trial booking and SEO for your subjects and areas.
Admissions CRM
Every enquiry tracked from first contact to enrolled student, with owners and reminders.
Scheduling
Teacher availability, time-zone aware class slots and make-up classes.
Fees and invoices
Plans, invoices and payment status through Stripe and Square.
Parent communication
WhatsApp and email updates for attendance, progress and payments.
Quality control
Class recording archive and review workflow, based on our YFC Cloud QC system.
Features included when they are in scope
Child data safeguards
COPPA requires verifiable parental consent before collecting data from children under 13, and FERPA applies when you handle school education records.
Role-based access
Owners, admins, coordinators, teachers and parents see only what they need.
Reporting
Enrolments, attendance, retention and revenue on one dashboard, optionally in Oracle APEX.
Languages
US English spelling, USD pricing, US date formats and time-zone-aware scheduling.
Technology capabilities
Zoom or Google Meet
Live classes and recording sync
WhatsApp Business Platform
Parent and student updates
Stripe
Fee collection
Oracle APEX
Finance, payroll and management reporting
Delivery process
Step 1
Discovery call
A 30-minute call in United States time about your goals, current tools and budget.
Step 2
Written scope and fixed quote
Scope, timeline and price in writing, usually within 24 hours of the call.
Step 3
Build on a live preview
Weekly demos on a private preview link, so you review real progress rather than status reports.
Step 4
Launch, train and support
Go live with tracking, staff training and an agreed support plan.
What changes the timeline
Starting point
A website plus admissions CRM can launch in weeks; full scheduling and fees follow in phases.
Data migration
Importing current students, families and teachers needs a clean template.
Number of roles
Each role (teacher, parent, coordinator) adds screens and testing.
What changes the price
We do not publish a one-size rate card. These are the factors a fixed quote actually depends on.
| Factor | Why it matters |
|---|---|
| Modules in scope | Website, CRM, scheduling, fees and QC can be phased to fit budget. |
| Students and teachers | Volume affects hosting, messaging costs and reporting. |
| Customisation | Adapting AcademyOS patterns costs less than building from scratch. |
Evidence you can verify on this site
Live platforms
ilmulquran.com, alhidayaquran.com and yfcampus.com are built and run by our team.
Registered UK company
Your Future Campus Ltd, company number 15272694.
Founder-led
Zulqarnain Basher leads the company and the delivery standards.
Academy software built on proven patterns compared with generic school software
| Criterion | YFC Solution | Typical alternative |
|---|---|---|
| Fit | Workflows from academies we run ourselves | Generic features, many unused |
| Time zones | Built for teachers and families in different countries | Often single time zone |
| Ownership | Your data and branding, exportable | Locked into the vendor |
Questions buyers actually ask
How do you handle COPPA for students under 13?
We collect data from the parent, not the child, record verifiable parental consent, and keep child data to the minimum needed for classes.
Do you build software for Quran academies and tutoring centres in the US?
Yes. We built and run ilmulQuran Online Academy and Al Hidaya Quran Academy, and we serve tutoring and test-prep companies, weekend and Islamic schools, homeschool programs and online academies in the US.
How do you protect children's data?
COPPA requires verifiable parental consent before collecting data from children under 13, and FERPA applies when you handle school education records. Access is role-based and every change is logged.
Can we start small?
Yes. Most academies start with the website and admissions CRM, then add scheduling, fees and quality control in later phases.
Assess this service for your organisation
Share your current tools and the outcome you need. We will say whether a website, CRM, WhatsApp flow or custom build is the honest first slice.
Book a free consultation